Instructions for Authors

FINAL PAPER SUBMISSIONS:

PAPER LENGTH (Guidelines [2] for formatting your paper)

All papers for the Proceedings should not exceed 8 pages in length, single-spaced.

Submit your FULL PAPER to vlada[at]fmi.unibuc.ro.

PAPER TYPING

• All papers must be typed in Microsoft Word using Times New Roman and a 11-point font.
• All papers must be typed, single-spaced, on regular A4 paper (21 x 29.7 cm), and fully justified.
• Margins should be set to 4.4 cm top and bottom, 3.7 cm left and right.
• No headers, footers, or endnotes.
• Use italics in place of underlines.
• The first paragraph after a heading should not be indented. In the second and following paragraphs the first line should be indented 0.5 cm and do not skip lines between paragraphs.
• All major headings should be bold, capitalized, set to 12-point font, and with one space around headings.
• All sub-headings should be bold, left justified with an initial capital for each word (Title case), set to 11-point font.
• Check grammar and spelling of the manuscript.

For technical problems or submission support, please contact vlada[at]fmi.unibuc.ro.

Unformatted text version:

Author Guidelines for the International Conference on Virtual Learning – ICVL<br /> Angelos Amditis1, Niki Boutsikaki1<br /> (1) Institute of Communication and Computer Systems<br /> 9, Iroon Polytechniou Str. Zografou, GR-15773, GREECE<br /> E-mail: <a href="mailto:niki@iccs.gr">niki@iccs.gr</a> <span class="print-footnote">[3]</span><br /> Abstract<br /> This document provides you with detailed guidelines for producing and submitting your print ready proof for the proceedings. The document is written in accordance with the instructions, which should be followed carefully.<br /> Keywords: Instructions, Format, Submitting papers, Proceedings<br /> 1 Introduction<br /> The ICVL Scientific Committee invites the submission of research papers and to the International Conference on Virtual Learning. The conference will be held on October, at Romania (<a href="http://www.icvl.eu" title="http://www.icvl.eu">http://www.icvl.eu</a> <span class="print-footnote">[4]</span> ).<br /> All submissions must be original, not presented at other conferences, published elsewhere or submitted for publication. The official language of the submissions is English, and spelling must be consistent with the Concise Oxford Dictionary or a corresponding dictionary.<br /> Submissions should be made by electronic mail only to the Conference programme committee (<a href="mailto:vlada@fmi.unibuc.ro">vlada@fmi.unibuc.ro</a> <span class="print-footnote">[5]</span>). Please check the Conference web-page (<a href="http://www.icvl.eu" title="http://www.icvl.eu">http://www.icvl.eu</a> <span class="print-footnote">[4]</span> ) for further.<br /> 1.1 Paper Contributions<br /> Final full-length papers should not exceed 8 pages including all figures and references. Papers longer than 8 pages may not be included in the proceedings.<br /> Use single column layout only. Accepted full-length papers will be published in the proceedings. A revised and expanded version of selected papers will be considered for further publication.<br /> 2 Formatting Your Paper<br /> In the following you will find detailed guidelines for formatting your paper. These guidelines include complete descriptions of the fonts, spacing, and related information for producing your proceedings manuscripts. Please follow them and if you have any questions, direct them to <a href="mailto:vlada@fmi.unibuc.ro">vlada@fmi.unibuc.ro</a> <span class="print-footnote">[5]</span> .<br /> 2.1 Basic Formatting<br /> Page set up: A4 (21 x 29.7 cm)<br /> Top margin: 4.4 cm<br /> Bottom margin: 4.4 cm<br /> Left margin: 3.7 cm<br /> Right margin: 3.7 cm<br /> Typefaces: Text: Times New Roman, 11 pt<br /> Main title: Times New Roman, 14 pt, Bold<br /> Heading 1: Times New Roman, 12 pt, Bold (major sections)<br /> Heading 2: Times New Roman, 11 pt, Bold (sections within major sections)<br /> If you do not have the Times New Roman font, please use Times regular or an equivalent font close to the printing on this document.<br /> 2.2 Main Title<br /> The main title should appear on top of the first page centred in boldface Times New Roman 14-point, initials capitalised. Leave one blank line after the title.<br /> Author name(s) and affiliation(s)<br /> Author names are to be centred beneath the title and printed in boldface Times New Roman 12-point, followed by a blank line. Affiliations are centred below authors’ names, in Times New Roman 12-point. If possible include e-mail address to the author to whom correspondence is to be directed. Follow the author information by two blank lines before abstract.<br /> 2.3 Abstract<br /> Every paper submitted must include an abstract. The abstract should be self contained and understandable by the general reader. Abstracts may be used for electronic publishing on the Internet. The abstract section is to be indented an additional 1 cm from the left and right margins, and in justified italicised text. Use the word “Abstract” as the title, in boldface Times New Roman 11-point, center flush. Do not number the heading. The abstract itself is to be in New Roman 10-point Times, single-spaced type, and may be up to 200 words in length. Leave one blank line between the abstract and the keywords.<br /> 2.4 Keywords<br /> Keywords are mandatory and may be used for indexing purposes in the proceedings. The keyword section is to be indented 1 cm from the left and right margins. Use the word “Keywords” as the title, in boldface Times New Roman 11-point, left flush. The keywords are to be in 11-point Times New Roman.<br /> Three to five keywords are recommended, with compound expressions counting as one keyword. Do not use acronyms in the list of keywords. Leave two blank lines after the keywords, then begin the main text.<br /> 2.5 Main Text<br /> Type your main text in Times New Roman 11-point, single-spaced and justified. Do not use double-spacing. Be sure your text is fully justified - that is, flush left and flush right. The first paragraph after a heading should not be indented.<br /> In the second and following paragraphs the first line should be indented 0.5 cm. Please do not place any additional blank lines between paragraphs.<br /> 2.6 First-Order Headings<br /> For example, “1. Introduction”, should be Times New Roman 12-point boldface, capitalised, flush left, with one blank line before, followed by your text on the next line. Use a period (“.”) after the heading number, not a colon. Use “Title Case” capitalisation.<br /> 2.7 Second-Order Headings<br /> For Example, “2.2 Main title” should be Times New Roman 11-point boldface, initially capitalised, flush left, with one blank line before, followed by your text on the next line. Use “Title Case” capitalisation.<br /> 2.8 Footnotes<br /> Do not use footnotes! If the content of the footnote is essential, it should be included in the text. If it is not essential, it should be deleted.<br /> 2.9 Headers, Footers and Pagination<br /> Do not use headers or footers. Do not use pagination. This will be done when the proceedings are produced.<br /> 2.10 Figures And Tables<br /> Figures should be numbered consecutively as they appear in the text. Representations that contain only textual or numerical information should be designated Tables. Tables should also be numbered consecutively as they appear in the text.<br /> All figures and tables should have a caption. The captions should be as brief as possible, and potential explanatory information should be moved to the associated text. Figure and table captions should be Times New Roman 11-point, italicised. Use “Title Case” capitalisation for figure and table captions. Figures and tables must be numbered separately. Figure captions are to be centred below the figures. Be careful not to break tables across page boundaries.<br /> Table captions are to be centred above the tables. For example “Table 1. Title …” and “Figure 1. Title …”.<br /> 2.11 Mathematics<br /> The International System of Units (SI) must be used. Include equations in the text and number them in [Arabic], for example:<br /> [1]<br /> References in text should be indicated by equation number in brackets “[1]”.<br /> 2.12 References<br /> References in the text are indicated by authors’ names and year of publication in parentheses “(Caldenfors, 1998)” or “(Andersson and Brown, 1993)”. If a referenced paper has three or more authors the reference should always appear as the first author followed by et al, but note that all names should be given in the reference itself.<br /> Multiple citations should be ordered by date, not alphabetically by authors name, e.g. (Trist et al, 1951; Thorsrud and Emery, 1969; Ishikawa, 1985). Use a semi-colon to divide the citations, do not use ’&’. References to works published in the same year should be cited as, e.g. (Lawler, 1986a; 1986b). ’Ibid.’ should not be used when repeating citations. Simply repeat the original citation verbatim, e.g. (Caldenfors, 1998).<br /> The references should be listed alphabetically at the end of the manuscript. Use the word “References” as a first-order heading. The references are to be in Times New Roman 11-point, justified, with a 0.5 cm hanging. Journal titles should not be abbreviated. Below you find examples of References, please use these conventions.<br /> 3 Manuscript Submissions (Deadline: 1st August)<br /> All papers should be carefully formatted and proofread before submission. ICVL only accepts electronic submissions, which should be in MS Word format – either as a .doc or a .rtf file (<id_paper_Author_name>.doc) and other formats are not accepted, as these cannot be processed internally for the proceedings.<br /> Please send your paper to <a href="mailto:vlada@fmi.unibuc.ro">vlada@fmi.unibuc.ro</a> <span class="print-footnote">[5]</span> as soon as it is ready. There is no need to wait for the deadline!<br /> 4 References<br /> 4.1 Books:<br /> Bergman, B. and Klefsjö, B. (1995): Quality: from Customer Needs to Customer Satisfaction. Taylor & Francis, London.<br /> 4.2 Book Chapters:<br /> Jenkins, D. (1983): Quality of working life: Trends and directions. In H. Kolosny and H. van Beinum (Eds): The Quality of Working Life and the 1980s. Praegner, New York.<br /> 4.3 Journal Articles:<br /> Anderson, R. E. (1992) Social impacts of computing: Codes of professional ethics. Social Science Computing Review 10, 2, 453-469.<br /> 4.4 Conference Proceedings:<br /> Axelsson J. R. C. (1997a): Creating commitment for continuous improvements by focusing on working conditions and participation. In Proceedings of The 14th International Conference on Production Research, Osaka Institute of Technology and Setsuan University, Osaka, 650-653.<br /> 4.5 Technical Reports:<br /> Axelsson, J .R. C. (1997): Ergonomics in Design. Technical report: Linköping Institute of Technology, LiTH-IKP-R-871.<br /> 4.6 Theses:<br /> Caldenfors, D. (1998): Top-down Reasoning in Design Synthesis and Evaluation. Licentiate of engineering thesis: Linköping Institute of Technology, Division of Industrial Ergonomics, Linköping.<br /> 4.7 Manuscripts And Working Papers (Unpublished Material):<br /> Pries-Heje, J. (1994): Multimedia Requirements Engineering Method. Working Paper no. 94-5, The School of Management, Binghamton University, New York.<br /> 4.8 Newspapers Or Magazines:<br /> Richardson, P.W. (1996): RSI and the future of publishing? The Times Higher Education Supplement, 1 November, 16.<br /> 4.9 Internet Sources:<br /> Give the universal resource locator in full, e.g.<br /> <a href="http://www.liu.se/cmto/english/projects/index.html" title="http://www.liu.se/cmto/english/projects/index.html">http://www.liu.se/cmto/english/projects/index.html</a> <span class="print-footnote">[6]</span><br /> 4.10 Personal Communication:<br /> Kondo, Y. (1998): Personal communication.<br /> 4.11 Computer Programs:<br /> Niles Software Inc, California, USA (1998): EndNote [Macintosh, version 3.0].

PRESENTATION INSTRUCTIONS:

Papers authors are asked to prepare the work presentation in PowerPoint/WEB, or Word/PDF. For each work they'll have 15-20 minutes.

In the Conference room the authors will have a computer connected to Internet and a video projector.

PRESENTATION GUIDELINES

You will need to prepare some PowerPoint slides to support your presentation.
The presentation will be around 20 minutes, with 5 minutes allowed for discussion. Think in terms of the following slides:

• A title slide – Name, Title and what the paper is about
• One slide with the hypothesis you want to investigate
• 2 or 3 slides covering your current research plan
• You should not require any more than an absolute maximum of 10 slides – this would mean talking to each slide for only two minutes
• It is generally distracting to the audience to have too many slides in a short presentation

We recommend that you also bring with you a copy of the presentation on a data stick or other portable memory device.

Oral presentation instructions

Each talk is 20 minutes long. It is recommended to use 20 minutes to present and 5 minutes to discuss.

The following points should be taken into consideration when preparing your oral presentation:
• Ensure that you are available at least 30 minutes before the session commences on the day of the conference.
• The equipment available will be PC and Data Projector.
• The recommended software to be used is PowerPoint.

Poster presentation instructions

Poster sessions will provide an opportunity for the authors to display the results and conclusions of the presented paper.
Your poster will be exhibited during the conference.
Posters will be listed by session in the Conference Programme.
Authors are expected to be at their poster when its session is scheduled.

• Dimensions and format
The poster can be up to 1.3 m high x 0.9 m wide. We will provide materials for attaching posters. However you can bring your own if you prefer.
Your poster should be readable from a distance of 1.5 meters.
It is recommended to provide small envelopes for distributing your business cards and collecting business cards of those who request additional information. This is a good way of inviting and encouraging interactions with your audience. You may also wish to provide copies of a short summary of your presentation for distribution.